Procedure and Criteria for
Faculty Promotion and Tenure Evaluation
The Chair of
the Department of Mathematics (Chair) and the Committee on Promotion, Tenure,
and Evaluation (PTE Committee) administer the policies detailed in this
I. Promotion, Tenure and Evaluation Committee
- Membership: The PTE Committee consists
of three members. Only tenured faculty members who have completed three years
of full-time appointment with the University are eligible for election to the
PTE Committee. The Chair of the Department may not be a member of the
- Term: The term of the PTE Committee
assignment is one calendar year, beginning on August 1. Elections are held in spring
semester for the committee to serve the following term.
- Election: Nominations can be made by
any member of the faculty. A minimum of three nominations must be made. Unless
otherwise decided by the department, preferential ballot is used. Following the election, the Committee
members will elect a Committee Chair and report the results of the election to
the Department Chair.
II. Criteria and Evaluation Procedures for Promotion
should be evaluated according to their past and continuing contributions to the
overall programs of the Department, College, and University. Evidence of accomplishment in the areas
of Instruction, Research, Departmental
and University Service, Outreach, and Other Professional and Scholarly
Activities will be assessed. All of the criteria listed below will be
included in reviews for promotion and/or tenure. Although consideration for
promotion from Assistant Professor to Associate Professor will normally
accompany consideration for tenure, a candidate who exceeds the criteria
outlined in Section II. B. below may be considered for early promotion.
circumstances, during the third year of continuous service, the PTE Committee
will conduct a Pre-Tenure review. Each faculty member will be assessed in the
areas outlined below for evidence of potential success in promotion to
Tenure. The PTE Committee will
write an assessment report evaluating the potential for continued contribution
to the Department in the areas of Instruction,
Research, Departmental and University Service, Outreach, and Other Professional
and Scholarly Activities as outlined below. The report will also identify the potential for positive
review at the time of consideration for promotion and tenure. The report may also suggest areas that
may require improvement.
Procedure for Pre-Tenure Review: The following procedure will be used in
Pre-Tenure review. The
identification of candidate for Pre-Tenure Review is done in accordance with
College policy (see Section 4.2 of Policy and Procedure for Promotion and
Tenure, College of Science and Mathematics).
- During the Pre-Tenure review year, the candidate
will present to the Department Chair and the PTE Committee his/her portfolio
prepared in accordance with the NDSU Guidelines for Promotion and Tenure.
- The PTE Committee will then prepare an assessment
report; independently the Department Chair prepares a letter regarding his/her
evaluation of the candidate. These
documents are then added to the candidate's portfolio, with copies being given
to the candidate.
- The faculty member has the right to request a
meeting with the Department Chair and/or the PTE Committee. This meeting must take place within two
weeks of receiving the evaluation reports into the portfolio. The candidate
will have one week following this meeting to
and prepare a letter in
response to the two evaluation reports.
- The Department Chair then transmits the evaluation
reports and supporting documentation to the College.
Professor to Associate Professor
- Criteria: Excellence as an instructor in all
courses taught by that instructor and successful advising of students, as
evidenced by peer evaluations, SROI data, exit surveys and other relevant
- Evaluation: a) Each faculty member applying for P/T
is expected to participate in the Department Peer Review of Teaching and/or
University Peer Evaluation of teaching activities at least once in the years
prior to the year of deliberation/decision. The faculty member must include a copy of the report(s) in
his/her portfolio, if applicable.
b) Each candidate for P/T will provide a
syllabus for each course s/he has taught at NDSU together with any notable
ancillary materials used in the course. In courses that have been taught more
than once, the most recent materials should be submitted. If the candidate has
significantly modified a course, materials summarizing the modifications must
be provided. Any innovative approaches to classroom instruction and
participation in workshops/seminars leading such approaches (if any) must be
c) The results of student rating of
instruction, administered and collected each semester as described in the
General Faculty Evaluation Procedure, will be used to assess instructional
performance of the candidate in comparison with average ratings for the
Department, College and University.
d) If applicable, evidence of advising of
students at all levels should be submitted. This evidence may include, but is not limited to, exit
interviews and successful supervision of Dissertations, Theses, and Senior
- Criteria: Development of a strong, independent
- Evaluation: a) Each candidate for P/T should
demonstrate regular peer refereed publications in appropriate professional
journals. Collaboration with
others is encouraged; however, the candidate is expected to display
independence in his/her research program. Evidence of independence may include, but is not limited to, research
contributions extending prior work done by the candidate, successful advising
of Graduate Dissertations, and letters from co-authors indicating the
contribution of the candidate to research work. Regular participation in and presentations at
regional, national, and/or international meetings is expected. As evidence of
the quality of the research, referee reports from accepted manuscripts and
published reviews of their work may also be submitted.
b) Each candidate for P/T is expected to
demonstrate a clear indication of efforts for funding through submissions of
grant proposals to external funding agencies. The candidate is invited to
submit the anonymous reviews from funded as well as from submitted but rejected
proposals as evidence of the quality of the individual's research program.
c) >Pursuit of internal grants is valued
d) Three outside referees (external to NDSU)
in the candidate's professional field will be asked to evaluate the candidate's
research portfolio and write letters of evaluation of the candidate's research
accomplishments. The candidate will suggest at least six individuals who can
either serve as referees or who can identify others in the candidate's field
who can serve as referees. The Department Chair and the Department PTE
Committee may suggest other referees and they must approve the selected
e) The candidate should demonstrate active
participation in the Department's graduate program with
such activities as serving on advising and examination committees, and participating in departmental seminars
f) The candidate may also demonstrate excellence in
research through effective mentoring of
graduate students whose thesis or dissertation work s/he is directing. The
effective mentoring of graduate students includes but is not limited to:
assisting the student in selecting an appropriate research topic; ensuring a
reasonable chance for success of the research project; assisting the student in
preparing an acceptable disquisition; and advising the student on matters
relating to course selection, seminars, oral examinations, research, and career
g) Any other
evidence of effective research may also be included. This evidence may include, but is not limited to, serving on
review panels for grant agencies, serving on editorial boards, refereeing and
reviewing papers, and giving invited talks.
College and University Service
- Criteria: Contribution to the governance of the
Department, the College, and the University.
- Evaluation: a) The candidate is expected to provide
evidence of the ability to interact collegially with other faculty members and
a willingness to serve effectively on Department, College, and/or University
Committees. The candidate is also
expected to demonstrate the ability to make contributions towards achieving the
specific goals of the Department and the broad goals of the College and the University.
Evidence of service to the community at large or the mathematical community,
whether local or national, may also be included.
and Other Professional and Scholarly Activities (These activities will
strengthen the candidate's case.)
- Criteria: Demonstration of professional and
scholarly contributions in ways not covered by the three preceding categories.
- Evaluation: Examples of such contributions include
various tangible outreach activities within the local community, serving as an
officer in a professional society, serving on editorial boards and committees,
serving on review panels, presenting invited lectures and seminars, and
non-refereed publications. Organizing professional meetings/conferences at the local, regional, and
national levels or organizing special sessions of such meetings is also
considered an important aspect of professional service activities.
shall prepare a portfolio in accordance with the NDSU Guidelines for Promotion
and Tenure. All the material described in preceding sections will be collected
and included in the portfolio. The portfolio is to be submitted to the
Department PTE Committee by the beginning of September of the academic year in
which departmental deliberations begin.
C. Associate Professor to Professor
The level of
performance for promotion to professor substantially exceeds that required for
promotion to Associate Professor. There must be a recognizable growth in
leadership capabilities and overall professional standing. The methods of
evaluation will be the same as those detailed in Section II. B. above.
Therefore, only the criteria are provided below.
must demonstrate a sustained record of excellence in teaching, advising, and
related instructional activities.
In addition, the candidate will take a leadership role in improving the
teaching, advising and other instructional activities of the department,
college, and/or university.
candidate must exhibit a strong, independent, sustained research program.
In addition to
the criteria outlined in Section II.B.3, the candidate must play a leadership role in the governance of the Department,
the College, and/or the University.
and Other Professional and Scholarly Activities (These activities will
strengthen the candidate's case.)
addition to the criteria outlined in Section II.B.4, the candidate is expected
to demonstrate a leadership role in professional activities.
III. Criteria and Evaluation Procedures for Tenure
for earning tenure are the same as that outlined above for promotion. There is
no mechanism to tenure an Assistant Professor without promotion. The most
common case is the promotion from Assistant Professor to Associate Professor
with tenure, using the criteria outlined in Section II.B above. For a person
who is already an Associate Professor by reason of recent appointment or early
promotion, the criteria for tenure are those outlined in Section II.B. For a
person who is already a Professor by reason of recent appointment or early
promotion the criteria for tenure are those outlined in Section II.C.
IV. Procedure for Promotion and/or
procedure will be used for deciding tenure and/or promotion to associate or
full professor. The identification
of candidates for P/T is done in accordance with College policy (see Section 4
of Policy and Procedure for Promotion and Tenure, College of Science and
Mathematics), and/or by request from the candidate.